Late Payment Collection System
A repeatable follow-up sequence that gets invoices paid faster
Set up a lightweight collections workflow — aging buckets, reminder sequence, escalation rules — so overdue invoices stop silently draining your cash flow and time.
INGREDIENTS
PROMPT
Build a late-payments workflow for my small business. Ask me for: invoice aging export, standard terms, late-fee policy, and any sensitive customers. Then: - Segment invoices by aging bucket and amount, - Draft a 4-step reminder sequence (Day 0, Day 7, Day 14, Day 30) with subject lines, - Create a 60-second call script for Day 14+, - Recommend an escalation decision tree (pause work, require deposit, payment plan). Keep tone professional and relationship-preserving.
How It Works
This byte segments your open invoices by how late they are, then builds a 4-touch
reminder sequence with escalation rules. You get a weekly focus list sorted by
amount × lateness so you chase the money that matters most first.
What You Get
- Aging buckets (0–15, 16–30, 31–60, 61+ days)
- A 4-touch reminder sequence (email + optional call script)
- "Stop-ship / stop-service" rules for chronic non-payers
- Weekly AR focus list (top 10 by amount × lateness)
Setup Steps
- Export your open and overdue invoices
- Run the byte and provide your payment terms and tone preference
- Review the reminder sequence and escalation tree
- Load templates into your email tool and set calendar reminders
Tips
- The Day 14 call script is where most stalled invoices get unstuck
- Keep tone professional and relationship-preserving — you want the money and the customer
- Flag sensitive or strategic accounts before running so the escalation tree accounts for them
- Comply with local debt-collection and contract rules