Multi-Platform Payout Reconciliation Tool

How It Works

Your Claw pulls settlement and payout reports from every platform, matches

deposits to individual orders using order IDs and timestamps, categorizes

fees by type (marketplace, processing, FBA, advertising, returns), and

pushes properly categorized journal entries to your accounting software.

What You Get

• Automatic matching of bank deposits to platform payouts
• Fee categorization across all platforms (Amazon's 47 fee types included)
• Clean journal entries pushed to QuickBooks Online or Xero via API
• Exception flagging for transactions that don't match
• Multi-currency handling for international sellers
• Monthly close package ready for your accountant

Setup Steps

1. Connect your sales platforms for payout and settlement data
2. Connect your accounting software (QuickBooks Online API or Xero API)
3. Map your chart of accounts (which fees go to which expense categories)
4. Run the first reconciliation against your most recent month and verify accuracy
5. Set it to run automatically after each payout cycle

Tips

• Amazon settlement reports have a 24–48 hour delay — account for this in reconciliation timing
• PayPal holds and reserves create timing mismatches — the Claw flags these instead of force-matching
• Multi-currency requires exchange rate tracking at the transaction date, not the settlement date
• Start with one month of historical data to validate before trusting it for ongoing use
• Your accountant will love you — clean, categorized entries instead of a pile of bank statements