Permit & Plan-Check Comment Orchestrator
Turn plan-check chaos into a clean resubmittal
Ingests plan-check comments, categorizes them by type, assigns owners and due dates, and compiles a resubmittal narrative with a completeness checklist. Everything gets tracked so nothing falls through the cracks between review rounds.
INGREDIENTS
PROMPT
Create a skill called "Plan-Check Comment Orchestrator". When I receive plan-check comments, I'll paste or upload them and you should: 1. Parse each comment into a register with: category (code / zoning / accessibility / coordination / missing detail), sheet or spec reference, and a plain-language summary 2. Assign each comment to an owner with a due date (default 5 business days) 3. As I resolve comments, help me draft the resubmittal response narrative: original comment → action taken → location in the revised set 4. Generate a resubmittal completeness checklist: required forms, revised sheets, stamps, exhibits, and any jurisdiction-specific items 5. Before submission, run a "Ready to Submit" gate with sign-off prompts for each required element Flag any comment that remains unassigned after 24 hours.
How It Works
Plan-check comments arrive as a wall of text — some about code, some about
zoning, some about missing details that have nothing to do with each other.
This recipe parses them into a structured register, assigns each to an owner,
and builds the resubmittal response narrative so the reviewer can trace every
comment to a resolution.
What You Get
- Comment register: each comment categorized (code, zoning, accessibility, coordination, missing detail) with sheet/spec references
- Owner assignments: every comment gets an owner and due date
- Resubmittal response narrative: comment → action taken → location in revised set, formatted for the reviewer
- Completeness checklist: forms, revised sheets, stamps, exhibits — everything needed for a clean resubmittal package
- Ready-to-submit gate: final sign-off prompts before the package goes out
Setup Steps
- Paste or upload the plan-check comments (PDF, email, or manual entry)
- Set the resubmittal deadline
- Define categories relevant to your jurisdiction (code, zoning, accessibility, coordination, missing detail)
- Set default response time per comment (e.g., 5 business days)
- Name the resubmittal package (e.g., "Permit Resubmittal 02")
Tips
- Assign comments immediately — unassigned comments are the ones that slip
- The response narrative format (comment → action → location) matches what most plan reviewers expect
- Use the completeness checklist as a hard gate — don't submit without hitting every item
- If your jurisdiction uses an online portal, adapt the checklist to match their required upload fields