Real Estate Closing Coordinator
Buyers, sellers, lenders, title — all coordinated from one checklist
Manages real estate closing coordination across all parties — document collection, title clearance tracking, proration calculations, closing statement preparation, and recording follow-up. Replaces the 200-email chain with a structured workflow.
INGREDIENTS
PROMPT
Create a skill called "Real Estate Closing Coordinator" for a real estate lawyer. When I input a deal (property address, buyer/seller names and counsel, lender, title company, purchase price, closing date), generate a comprehensive closing checklist. Track document collection: title commitment, survey, environmental reports, lender commitment, insurance binders, transfer tax forms, deed, and all required affidavits. For each item, assign the responsible party and target date. Send automated collection request emails. Track title exception clearance — for each exception, note the status (resolved, pending, waived). Calculate closing prorations: property taxes, HOA dues, rents (if applicable), and utilities based on the closing date. Track the funds flow: deposit amounts, lender wire, closing costs per party, and net proceeds. Generate a preliminary closing statement. Send daily status reports the week before closing. After closing, track recording of the deed and mortgage, title policy issuance, and distribution of final documents.
How It Works
Real estate closings involve 6-10 parties, dozens of documents, and tight
deadlines. This skill keeps every piece moving and every party accountable.
What You Get
- Closing checklist with party assignments and status tracking
- Document collection coordination across buyers, sellers, lenders, and title
- Title clearance tracking with exception follow-up
- Proration calculations (taxes, HOA, rents, insurance)
- Closing cost allocation and funds flow tracking
- Closing statement preparation
- Automated reminders to all parties
- Post-closing recording and distribution tracking
Setup Steps
- Input deal details (parties, property, closing date, purchase price)
- Generate or customize the closing checklist
- Send initial document requests to all parties
- Track, coordinate, and close
Tips
- Start the checklist at contract execution, not 3 days before closing
- The proration calculator handles the math that always seems to trip someone up
- Post-closing items (recording, title policy delivery) are easy to forget — the skill tracks them
- Send a daily status update to all parties the week before closing