Bates Stamper
Sequential numbering across rolling productions — error-free
Applies Bates numbers to document productions, maintains numbering continuity across rolling productions, and generates production logs. Prevents the numbering errors that can trigger court sanctions.
PROMPT
Create a skill called "Bates Stamper" for a lawyer. When I point you at a folder of PDF documents ready for production, apply sequential Bates numbers to every page. Let me configure: prefix (e.g., "SMITH"), starting number, zero-padding (e.g., SMITH000001), position on page (bottom-right, bottom- center), and font size. Maintain a running log of the last Bates number used so the next production continues sequentially. Generate a production log listing: Bates range, document title/description, custodian, date, and page count for each document. Cross-reference against my privilege log to ensure withheld documents are properly noted. Support confidentiality stamps ("CONFIDENTIAL — SUBJECT TO PROTECTIVE ORDER") applied alongside Bates numbers. Track all productions: date served, Bates range, and recipient.
How It Works
Bates numbering seems simple until you're managing rolling productions
across thousands of documents with continuity requirements. This skill
handles the numbering, logging, and cross-referencing.
What You Get
- Automated Bates number application to PDF documents
- Configurable format (prefix, zero-padding, position on page)
- Continuity tracking across rolling productions
- Production log generation (Bates range, document description, custodian)
- Cross-reference with privilege log (privileged documents excluded from numbering)
- Confidentiality stamp application alongside Bates numbers
- Production set tracking (what was produced when, to whom)
Setup Steps
- Configure your Bates numbering format and starting number
- Point at your production-ready document folder
- Review and apply
- Generate the production log
Tips
- Always verify continuity before serving a production — gaps in numbering trigger opposing counsel scrutiny
- The privilege log cross-reference ensures withheld documents are properly accounted for in your numbering log
- Use consistent formatting across all productions in a case
- Save the production log — you'll need it for the production index at trial