Showing Confirmation & Reminders
Reduce no-shows with confirmations, reminders, and easy rescheduling
No-shows waste everyone's time — especially the seller's. This recipe sends confirmation requests, timed reminders, and optional auto-cancellation when attendees go dark. Sellers stay informed at every step.
INGREDIENTS
PROMPT
Create an OpenClaw recipe that reduces real estate showing no-shows: - On new/updated showing: send confirmation request (Confirm / Reschedule / Cancel) - Reminders at 24h and 2h with access instructions - If not confirmed by cutoff, final nudge + optional auto-cancel - Notify seller/occupant of confirmed, rescheduled, and cancelled showings - Log confirmation status and cancellation reason codes - For occupied homes, send a prep checklist 2h before SMS confirmation: "Tour for {{address}} on {{date_time}}. Reply: '1' to confirm, '2' to reschedule, '3' to cancel." My showing tool is: [ShowingTime / calendar / other]
How It Works
When a showing is created or modified, the recipe immediately sends a confirmation
request with Confirm / Reschedule / Cancel options. Reminders fire at 24h and 2h
before. If confirmation isn't received by the cutoff, it sends a final nudge and
optionally auto-cancels with notice to all parties.
What You Get
- Immediate confirmation request with one-tap reply options
- Timed reminders at 24h and 2h with access instructions included
- Auto-cancel on no-confirm (configurable: on or off)
- Seller/occupant notifications for confirmed, rescheduled, and cancelled showings
- Cancellation reason tracking and logging
- Occupied-home prep checklist sent 2h before showing
Setup Steps
- Connect your calendar or showing management tool
- Connect SMS and email for attendee and seller notifications
- Set confirmation cutoff (default: T-12h) and auto-cancel policy
- Add default access instructions and parking notes per property
- Customize templates for your market
Tips
- Include access notes in every reminder to prevent last-minute confusion
- For seller-occupied homes, send a prep checklist (kids, pets, lights) 2h before
- Track cancellation reasons over time — patterns reveal pricing or access issues
- Normalize time zones for traveling attendees
- For self-guided tours, include identity verification steps